Welcome ! This wiki page is designed for new employees. You’ll learn here the basical organisation of Season of Mist ; the products we sell and the processes of those sales and the software we use. Further links for a more precise coverage of the operations will also be given.
About Season of Mist
Season of Mist is an independant record label and record distributor with subsidaries in France, in the Netherlands and in the United States.
The first office was founded in Marseille, France. The distribution part of the Marseille branch is named SoundWorks. The Pennsylvania, USA branch is named Chaos Theory.
The products
The products we sell belong in many categories :
- CDs
- LPs
- Tapes
- DVDs and Blue-Rays
- Merchandising (T Shirts, Sweats, Mugs, Books, Magazines and a lot more). Some of those products are sold on “Print on Demand”.
- Bundles of those products.
The distribution process
Our main shop is a worldwide website, with an North American version.
The products we sell on our shop can be :
- our own (supplier : Season of Mist)
- from other distributors we have a contract with. The supplier uses our warehouses for Deposit-Sale (consignment). In this case we will pay the distributors the month after we have sold their products.
- from the other distributors. In this case we buy directly from them, stock them and sell them on the shop.
Our products on the other hand are distributed :
- by our shops
- by international distributors. In this case we send the products for Deposit-Sale (The Orchard in the USA, Audiogloble in Italy, etc …).
- by chains in France (Fnac, Cultura, etc)
- by wholesale companies
The interface
The software we use on a daily basis is home-made. We call it the Interface. Here is the shortcut to use it :
And here is an overview of the main window :
We will sail through some operations possible on the Interface. In order to fully grasp the different parts of it, some basic terminology is needed :
- A Product is something we, or others, sell.
- An Order is made by our customers. It has a state (waiting, waiting for payment, to be packed, shipped, cancelled etc…) and has to be prepared. Most of smaller orders are grouped in an Order Process, which translates in a Picking Order (you have a small sample here). This picking order will be processed in the warehouse and recorded using a barcode reader. Then the picking order will be dispatched in the orders. If and when the order is complete a delivery note will be issued.
- Any process changing the stock is called a Stock Operation. Examples of stock operations are : an entry, a delivery note, a return, a supplier return, a FOC (Free of charge) etc…
The basic searches on in the Interface are summed in the picture below :
- The arrow libelled 1 allows to search products ; more on it on the wiki on Products
- The arrow libelled 2 allows to search orders ; more on it on the wiki on Orders
- The arrow libelled 3 allows to search stock operations ; more on it on the wiki on Stock Operations
- The arrow libelled 4 allows to search customers.